Editorial Policies

Focus and Scope

The full Editorial Policies can be found under the Editorial Policies folder. You need to click the "download" button to save the PDF.

UBC Pharmaceutical Sciences Student Journal (PSSJ) is the first peer-reviewed, open-access, and student-run pharmacy journal in Canada. UBC PSSJ is committed to promoting and disseminating student, faculty and practitioners’ work in all areas of pharmacy scholarship, including lab-based, clinical, pharmacy practice, and pedagogical research.

UBC PSSJ was created in order to take advantage of the many exciting research projects within the faculty and to provide a pharmacy-focused forum for students, practitioners, and researchers to publish. UBC PSSJ will also provide support programs such as workshops to empower students with the skills they need to transform their research into publications.

 

Section Policies

Original research

Original research articles report on the results of original research within the pharmaceutical sciences. Although papers by undergraduate student authors are encouraged, it is not a requirement that authors are undergraduate students

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Review articles

Professional advisor may be required; please see "Professional Advisor" section below.

Review articles are meant to provide an evidence-based overview of a clinical (ex: therapeutics, drug therapy, recent developments etc.), academic (pharmacology, medicinal chemistry etc.) or educational topic within the pharmaceutical sciences. Articles should provide a unique perspective on the literature, review recent advances in a particular field or summarize the evidence on a topic that has not been extensively reviewed. Articles that are simply regurgitating previous literature without providing new perspectives will be rejected. As such, authors are encouraged to consider the originality of any potential review topics before commencing writing

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Case reports

Professional advisor may be required; please see "Professional Advisor" section below.

Case reports and case series are meant to describe patient cases that highlight useful clinical pearls or educational points. Example sources of articles: Clinical rotations, patient encounters in community or hospital workplace

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Editorials (solicited)

Editorials are an opportunity for the community to provide commentary and analysis regarding a previously published article in UBC PSSJ

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Op-ed articles

Op-ed articles are opinion piece articles on topics that fall outside the article categories of Public Health and Practice issues. Educational and Pedagogical articles that fall outside the scope of Original research, Review articles, Workshop articles and Workplace spotlight are placed here

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Point-Counterpoint (solicited)

Experts will be invited to write the pro and con side of a selected topic

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Workshop articles (solicited)

Workshop articles are practical guides written to review and teach a certain topic within the pharmaceutical sciences (ex: clinical statistics, literature appraisal, counseling technique etc.). Note that due to the specialized nature of this article type, it may potentially be reviewed by a Professional Reviewer only or peer review may be waived based on decision by editors

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Workplace spotlight/Elective reports

This article type is meant to highlight unique areas of practice within pharmacy. The scope of this article type encompasses not only workplaces in clinical settings, but all pharmacy-related work sites, such as academic, education, governmental or regulatory positions as well. The driving focus is to introduce students to different practicing environments within the pharmaceutical sciences. Note that due to the specialized nature of this article type, it may potentially be reviewed by a Professional Reviewer only or peer review may be waived based on decision by editors

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Public health:

Can cover health topics that span the globe or of local importance

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Practice issues

Discussion of issues from all pharmacy practice settings are welcome

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Peer Review Process

Peer Reviewer Requirements:

There are two types of peer reviewers: Professional and Student Reviewers

  • Professional Reviewer must: 1) hold a university faculty or research position; 2) be enrolled in a  graduate program in the Health Sciences (not necessarily Pharmaceutical Sciences); or, 3) be a licensed pharmacy practitioner.
  • Student Reviewers must be enrolled in a recognized pharmacy program and complete the PSSJ peer reviewer workshop.

 

Structure of the review process:

PSSJ adopts a double-blinded peer review process, where the identities of the reviewer and author are hidden from each other. Double-blinding is implemented in order to preserve the objectivity of the reviewer, which is integral to any unbiased and independent Journal. PSSJ’s reviewers are chosen based on their areas of expertise and experience, and fall into the categories of Professional Reviewers (faculty, practitioners and graduate students) and Student (pharmacy students) Reviewers.

 

Peer Review Process:

 

  1. Once an article has passed the initial screening, the Chief Editor (CE) and Associate Editor (AE) will assign at least 1 Professional and 1 Student Reviewer
  2. Once reviewers have accepted to review an article, the manuscript is passed on to the relevant Section Editors, who will serve as the primary contact for the reviewer and author
  3. The reviewers will conduct their review and send back their comments and a recommendation of:
    1. Accept as is
    2. Conditional acceptance after minor revisions
    3. Invite for resubmission after major revisions
    4. Reject

After each review, the CE will assign a rating regarding the quality of the peer reviewers’ comments and length of time taken to review. All this information is added into the peer reviewer database for future reference and to improve the peer review process

4. For Conditional acceptance, the author will need to address the reviewers’ comments/suggestions within the specified deadlines. If the decision is to suggest major revisions or reject completely, the whole review process is restarted.

5. Once revisions have been made, the CE, AE, and relevant Section Editors will assess whether the revisions are adequate and make a decision whether to accept the manuscript. If accepted, the manuscript moves on in the editorial process.

Please see the Peer Reviewer Handbook for more information on review policy.

 

Open Access Policy

UBC PSSJ provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

 

Archiving

UBC PSSJ utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration.

 

Professional Advisor

Writing a professional manuscript is a challenging prospect and for many students, this may be a completely novel experience.  In order to ease the transition and also maintain the scientific quality of the Journal, all Review articles and Case reports where the first author is an undergraduate student must have at least 1 Professional Advisor. This requirement can also be fulfilled if someone who meets the requirements to be a Professional advisor (see below) is one of the contributing authors

A Professional Advisor must meet one of the following criteria: 1) hold a university faculty or researcher position; 2) be enrolled in a graduate program in the Health Sciences (not necessarily Pharmaceutical Sciences); or 3) be a licensed pharmacy practitioner (B.Sc. Pharm, Pharmacy Resident, Pharm. D). Note that an advisor does not necessarily need to be a contributing author if they do not wish to be, but can instead play the role of the mentor to guide the student. Professional Advisors must sign the Advisor Approval Form before a manuscript will be accepted

For manuscripts with Professional Advisors, the following requirements must be met:

  1. The student must confer at least once with the Professional Advisor(s) during the manuscript writing process. Discussing either online or in person is acceptable.
  2. The Professional Advisor(s) must read over the final draft and sign the Advisor Approval Form before a manuscript can be submitted to the Journal for consideration. Note that the Professional Advisors’ name will appear in the acknowledgement section of the manuscript.

 

Questions?

For questions regarding whether an article would be suitable for submission, please refer to the Editorial Policies or contact the relevent Senior Section Editor.