See Also: Job Descriptions

 

See Also - Section Editor
Manages the peer review process for a section within the journal.
Duties

  • Receiving articles, posters, etc. from the Managing Editor.
  • Assigning articles, posters, etc. to peer reviewers.
  • Supporting peer reviewers to complete timely reviews to assess articles based on rubric.
  • May also act as a peer reviewer.
  • May solicit contributions of articles, posters, etc. to the journal.
  • Taking feedback from peer reviewers and communicating it to the author. This may mean requesting revisions and providing explanation for such requests.
  • Take part in training opportunities about the OJS.

Skills you will employ and develop

  • Managing and supporting people in a variety of roles (authors, peer reviewers and copy editors) to meet deadlines.
  • Communicate with clarity and tact in person and in correspondence to offer criticism (constructive) and encouragement.
  • Familiarity with the process of peer review for academic journals
  • Hands on experience with the Open Journal System (OJS) management and publication tool.


Support you can expect

  • Professional development opportunities (in person) about the OJS system, editing practices, and other relevant topics.
  • Online training in the OJS offered through the Public Knowledge Project (PKP) School http://pkpschool.sfu.ca/ojs-for-editors/ . This training is free and open to anyone. However, See Also section editors are eligible for official PKP OJS Journal Manager certification and waiver of the $350 fee. This is by special arrangement only, please ensure you speak to the managing editor to enroll for the certificate.
  • Regular meetings with the editorial team to problem solve and provide collegial support.
  • PKP staff provide are available to provide technical support when all else fails.
  • Managing Editor is a fulltime SLAIS student committed to supporting your success.

Time commitment

  • 1-2 hours per week until journal publication in April 2017. Please note this is an average amount of time. You may work 0 hours one week and 4 hours the next depending on the stage of the review or publication process.

For more information or to volunteer, please contact Suzanne Jay, Managing Editor at seealso.ubc@gmail.com or talk to me at iSchool.

 


 

See Also - Copy Editor
Improves the correctness, consistency, accuracy, and completeness of journal submissions.


Duties

  • Receiving articles, posters, etc. after peer review process.
  • Ensure grammar, punctuation, spelling and word use are correct.
  • Ensure APA style is consistent and applied.
  • Identify and query inconsistencies in logic, factual details, cross references.
  • Ensure tables, photos, multimedia and other visual elements are consistent with surrounding text and are consistently presented.
  • Recognize and flag where a citation may be needed.
  • Recognize and flag elements that require copyright acknowledgment or other permission.
  • May solicit contributions of articles, posters, etc. to the journal.
  • Take part in training opportunities about the OJS.
  • Please note that copy editors are not expected to revise work to meet APA style guidelines. Authors are responsible for ensuring their work is provided in APA style.

Skills you will employ and develop

  • Communicate with clarity and tact to flag or query items of concern.
  • Exercise judgement about when to query author or resolve items without consultation.
  • Awareness of the impact of copy editing. It is the last step of the review process and provides the final opportunity for an author to adjust their work before it is made public.
  • Working within the writing style of a variety of authors.
  • Attention to detail, excellent grammar, punctuation, and application of APA style.
  • Familiarity with the process of peer review for academic journals.
  • Hands on experience with the Open Journal System (OJS) management and publication tool.

Support you can expect

  • Professional development opportunities (in person) about the OJS system, editing practices, and other relevant topics.
  • Online training in the OJS offered through the Public Knowledge Project (PKP) School http://pkpschool.sfu.ca/ojs-for-editors/ . This training is free.
  • Regular meetings with the editorial team to problem solve and provide collegial support.
  • PKP staff provide are available to provide technical support when all else fails.
  • Managing Editor is a fulltime SLAIS student committed to supporting your success.

Time commitment

  • 1-2 hours per week until journal publication in April 2017. Please note this is an average amount of time. You may work 0 hours one week and 4 hours the next depending on the stage of the review or publication process.

For more information or to volunteer, please contact Suzanne Jay, Managing Editor at seealso.ubc@gmail.com or talk to me at iSchool.



 

See Also – Layout Editor
Ensures all approved journal submissions are available in HTML and PDF format on the journal site.


Duties

  • Receiving articles, posters, etc. after copy editing process.
  • Prepares galley files for each submission in both HTML and PDF format.
  • Applies layout and reference linking standards are applied to all files according to template.
  • Uploads final PDF files to journal site.
  • Uploads final HTML versions to journal site.
  • May solicit contributions of articles, posters, etc. to the journal.
  • Take part in training opportunities about the OJS.

Skills you will employ and develop

  • Use of Dreamweaver or other HTML software.
  • Adobe Acrobat, Microsoft Word, Open Office or other PDF creating software.
  • Hands on experience with the Open Journal System (OJS) management and publication tool.
  • Exercise judgement about when to involve other team members or resolve items without consultation.
  • Familiarity with the process of peer review for academic journals.
  • Communicate with clarity and tact about issues of concern.

Support you can expect

  • Professional development opportunities (in person) about the OJS system, editing practices, and other relevant topics.
  • Online training in the OJS offered through the Public Knowledge Project (PKP) School http://pkpschool.sfu.ca/ojs-for-editors/ . This training is free.
  • Optional HTML training with the Community Services & Learning Coordinator of the PKP. Tailored to your current skill level.
  • Regular meetings with the editorial team to problem solve and provide collegial support.
  • PKP staff provide are available to provide technical support when all else fails.
  • Managing Editor is a fulltime SLAIS student committed to supporting your success.

Time commitment

  • 1-2 hours per week until journal publication in April 2017. Please note this is an average amount of time. You may work 0 hours one week and 4 hours the next depending on the stage of the review or publication process.

For more information or to volunteer, please contact Suzanne Jay, Managing Editor at seealso.ubc@gmail.com or talk to me at iSchool.




See Also – Peer Reviewer
Provides peer review in a double-blind process with the goal of supporting fellow students to successfully publish high quality scholarship.

Duties

  • Review the work of others to suggest revisions that will improve their scholarship and communication while respecting the author’s voice and style.
  • Provide supportive feedback about structure, content, references to assist peer scholars revise submissions for publication.
  • Offer domain specific knowledge, if you have it, to assist writers improve references used and argument/content.
  • Complete timely review (1-2 weeks) by assessing articles based on provided rubric.
  • Communicating with Section Editor as needed during review process.
  • Create account and profile including areas of interest for peer review on See Also OJS site.
  • Maintain anonymity of each party until publication of full journal when all peer reviewers will be acknowledged by name.

Skills you will employ and develop

  • Offer domain specific knowledge and criticism that can be understood and applied by another scholar.
  • Communicate with clarity and tact in person and in correspondence to offer criticism (constructive) and encouragement.
  • Gain experience with the process of peer review for academic journals
  • Hands on experience with the Open Journal System (OJS) management and publication tool.
  • Intermediate to advanced skills with editing functions of Word or other compatible program.

Support you can expect

  • Section Editors and Managing Editor are available to discuss and facilitate review process.
  • Assessment rubrics provided.
  • Suggestions about grammar, punctuation, formatting are appreciated, but are not the responsibility of peer reviewers.
  • Online training in the OJS offered through the Public Knowledge Project (PKP) School http://pkpschool.sfu.ca/becoming-a-reviewer. This training is free and open to anyone.
  • Managing Editor is a fulltime SLAIS student committed to supporting your success.

Time commitment

  • 4-6 hours over 1 to 2 weeks per article or item reviewed.

For more information or to volunteer, please contact Suzanne Jay, Managing Editor at seealso.ubc@gmail.com, or talk to me at iSchool.